Hybrid set-up allows employees to have flexibility in terms working remotely and, in the office – well thanks to the innovation within the Information and Communication technology or ICT space this became possible from an almost sci-fi idea back then! By the end of 2021, more and more businesses are remodeling their business operations to adapt to hybrid set up. In fact, according to a statistical data by Gallup, about 59% of employee respondents preferred Hybrid as their work location. However, most of the businesses transitioning from a traditional work arrangement to a hybrid set up ask the question ‘how to better boost the productivity’? What are the things we need to consider?
Here’s how to better optimize your productivity as you transition to a hybrid Set-up:
Define your Boundaries. As an organization, it is important for you to set boundaries to ensure alignment across all employees. Remember due to this change, you may potentially lose your full visibility and control during work hours, what more if your business operates 24/7? By creating regulations surrounding the work you set-up objectively, employees are aware of what are the expectations. Arranging a regular catch-up meeting, feedback sessions, creating group chats, and even setting up an on-call dial bridge in the telephony create the desired visibility not only on the availability of you employees but also not missing any opportunity for your business.
Organize and proper delegation. Looking at your tasks and activities, which ones are required to be processed in the office? What are critical to operations which best to perform physically in the office? Who are the employees efficient in doing all these processes? Do we need to perform upskilling? These are the relevant questions may help to better boost the overall productivity. Imagine someone who is fairly new and was given a difficult task and is working remotely – no immediate help and the time is running. Assigning tasks to individuals according to their expertise as well as appropriate work location help everyone utilizes their respective time effectively!
No walls, encourage an open dialogue. Unlike in a traditional set-up where you can just easily communicate and figure out issues by asking someone directly or by just observing, hybrid set-up gives you almost zero visibility on what is happening in the operations as your employees are literally everywhere! Encouraging an open communication within the organization helps establish trust and unity among all the members. Increase internal communications, schedule a recurring newsletter, redesign the engagement activities catering to the new set-up, and management to impose respectful relationship within the organization.
Celebrate wins and recognize. Celebrating someone’s achievement and recognizing recent accomplishments big and small may help boost the motivation and inspiration. By doing this, it sends a clear message to the organization that regardless of their work location, their output completes the big picture – the success of the business! Think about the motivation to fuel the drive your employees. At the end of the day, productivity isn’t just all about the output because in time it may lead to burn out, but it also it talks about the willingness to stay motivated and be consistent.
Proper tools and support. Coming from the business standpoint, we expect our employees to be efficient in what they do – but do they have the right tools and support they need? Think about responsiveness metric for example, how can an employee be measured for responsiveness if our internal communication isn’t that reliable? Systems lags, tools which as highly dependent on various support platforms, and complicated IT management are just some of the major concerns why there is a low productivity for a hybrid set-up. There must be a way to simplify these in order to better support our employees. System tools work as a catalyst to be more efficient and effective.
Conclusion
Optimizing the productivity for a hybrid setup can be challenging but definitely workable with the right planning, execution and tools in place. If you planning to transition or probably underdone the switch but having issues, remember that the key to optimizing your business productivity in hybrid setup is acknowledging the “change” that goes along with the innovation. Part of this change are the continuous integration of balancing work and life in the day-to-day business operations within our organization. With this, business operations need to be flexible with all these changes in order to accommodate the targeted steps towards the implementation.
How is your business’ system coping up with the shift? Beyontel is an IT Consulting company that can help you streamline, analyze, and simplify your IT management infrastructure to help you improve your overall internal communication and performance. Learn which VoIP and cloud-based unified communication vendors best suit for your business. Talk to us now.
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